Registrar/Bookkeper

Shake Rag Alley Center for the Arts invites applications for a Registrar/Bookkeeper. To
apply for this position, which will remain open until filled, please complete our online
employment application. Application review is ongoing with priority consideration for
applications received by Jan. 15.
A nonprofit school of arts and crafts founded in 2004 by local artists and community
members, Shake Rag Alley’s 2.5-acre campus in the historic heart of Mineral Point,
Wisconsin, is a national destination for participants of adult workshops, a robust
summer youth program, and a host of annual special community events. In addition,
Shake Rag Alley offers on-site lodging and custom facility rentals for meetings, events,
and celebrations. For more information, see www.ShakeRagAlley.org.
Position Title: Registrar/Bookkeeper
Department: Administration
Status: Part Time non exempt
Pay & Benefits: $17.50/hour; PTO; paid holidays; cell phone stipend; workshop discount
Schedule: Flexible 20 hours/week; a partially hybrid/remote schedule possible; some
nights/weekends
Position Summary
Reporting to the Administrative Manager and working collaboratively with administrative
staff, the Registrar/Bookkeeper performs bookkeeping, data management,
workshop registration, financial reporting, and administrative functions that contribute to
the ability of Shake Rag Alley Center for the Arts to successfully achieve its mission.
Provides excellent and timely customer service to colleagues, Board members,
volunteers, donors, students, instructors, vendors, and the public.
Primary Responsibilities
Bookkeeping
? Manages day-to-day bookkeeping, including payment of monthly bills, recording of
daily income from all sources, processing of donations, and preparation of monthly
financial summaries.
? Manages payments and accounts and prepares checks and recurring charges for all
payments in a timely fashion.
? Manages annual vendor contracts and rental agreements.
? Processes all room rental income as sales receipts. Tracks and pays room and sales
tax.
? Make deposits of cash and check income in a timely fashion.
? Reconciles the checking account, credit card deposits, and petty cash.
? Generates monthly balance sheets and comparisons of income/expense to the budget
and provides reports to the Administrative Manager, Executive Director, Board President
and Treasurer.

18 Shake Rag St., Mineral Point, WI 53565 | 608.987.3292 | www.ShakeRagAlley.org | Updated Dec 2024 1

Data Management and Registrar
? Manages the Shake Rag Alley database to track and update donations, mailing lists,
instructors, classes, and workshop registrations.
? Processes donations of cash gifts, grants, items, and volunteer time, and prepares
appropriate letters of thanks and receipts.
? Manages adult and youth workshop registrations data and monitors the accuracy of
website registration entries and class cancellations. Sends class confirmations and
responds to student queries regarding full classes, workshop charges, refunds, etc.
Cancels registrations and processes refunds as needed.
? Prepares data reports or mailing lists as requested.
Other duties as assigned.
Preferred Qualifications
? Bachelor’s degree in accounting, business, arts administration, or related field from
an accredited educational institution.
? Enthusiasm for Shake Rag Alley’s mission and ability to demonstrate flexibility,
friendliness, and patience in all situations.
? Computer and Internet proficiency to include Google Drive, Gmail, cloud-based
registration, and database systems.
? Attention to detail, strong problem-solving skills, and an orientation towards
teamwork.
Physical Demands and Work Environment: The physical demands and work
environment described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations will be made to enable individuals with disabilities to perform the
essential functions of this job.
? Physical Demands: While performing the essential functions of this job, the
employee is occasionally required to stand; walk; sit; use hands to handle or feel
objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop,
kneel, crouch or crawl; and consistently talk or hear; and rarely taste or smell. The
employee must occasionally lift and/or move up to 25 pounds. Specific vision
abilities required by the job include close vision, distance vision, color vision,
peripheral vision, depth perception and the ability to adjust focus.
? Work environment: While performing the duties of this job, the employee is exposed
to weather conditions prevalent at the time. The noise level in the work environment
is usually moderate.
Shake Rag Alley Center for the Arts is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for
employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability status, genetic information,
protected veteran or uniformed service member status or any other characteristic protected by law.